The Customer Success Budget – A Tactical Template

Definition: The Customer Success Budget

The Customer Success Budget is a critical tool for any  Customer Success leader to help you secure the funding and support you need to execute your plan.  In the simplest terms, a budget is a spending plan based on company revenue and expenses.  Budgets serve as a plan to help companies forecast revenue vs. spend, understand the human and technology requirements, and calculate important metrics like customer acquisition costs, customer lifetime value, and net revenue retention.  Budgets are a required part of running a responsible business and you should understand how to create and leverage a budget to your advantage.

Budgeting for customer success (CS) enablement, processes, and systems to scale is often a last-minute exercise or determined in Finance without much customer success leadership input.  This story is common if you talk to leaders in customer success being tasked with building the team’s first budget.  Often, important considerations like team development, cost of hiring, customer success platforms, integrations, and more are overlooked until there is an urgency to get something on paper due to a critical upcoming event – like raising money, acquisition, going public, or change in leadership.  In short, a CS budget can be reactively created, which isn’t the right way.

As a CS leader, you can’t afford to skip the budgeting and forecasting process.  Planning for what your department will need to be successful is an often missed opportunity due to a lack of authority to own a budget for CS.  This lack of ownership leads to tension between Customer Success, Operations, and Finance and a jealous paradigm between Sales and Customer Success – why does the Sales team have a monthly budget for drinks and offsites and a yearly gold club event and CS gets, well, often not even a bonus?

It’s time as leaders to start requesting ownership over a budget and showing expected outcomes that will lead to team efficiency, better customer experience, and revenue growth.   A great way to take control is by proactively starting the conversation early with your boss or the CFO; share a proposed budget to help educate these important stakeholders on what your department needs and why.

Managing the Ongoing Customer Success Budget

Once you secure a budget, you need to manage it. Budgets should be kept up to date and reviewed at least quarterly.

Image of calculator keysHere are some common questions to ask yourself quarterly and annually

  • Are we operating within our budget or not?
  • Where did we go over budget and why?
  • What didn’t we anticipate?
  • What do we need to request for the next quarter/year as a result?
  • How do the budget changes impact the bottom line and can we make up for it elsewhere?

Growth Molecules has contributed  a tactical budget template to The Customer Success Library that you can download to get you started with owning the budget for your customer-facing team.  No one knows what the customer team needs better than the customer team.  By planning ahead, you will be proactively guiding your team and customers instead of reacting when it is often too late to fix an issue.  Invite your head of operations and finance and work on a budgeting plan that helps the company grow through customer success enablement.

The download link is located at the bottom of this page.  (You must be logged in as at least an Associate/free Member in order to access the link.)

Emilia D’Anzica

Image of Emilia D'AnzicaFounder and CEO of Growth Molecules, a boutique customer success consulting firm, Emilia is focused on revenue growth through customer success.  She has worked globally for companies like WalkMe, BrightEdge, Jobvite, and GN Netcom.  She has served in every customer success role from Support Manager to Onboarding Director to Chief Customer Officer.  You can contact her at [email protected].

Paul Reeves

Image of Paul ReevesPaul is a Senior Consultant at Growth Molecules.  For both private and public companies, he has repeatedly built high performing customer success functions that have profoundly improved customer satisfaction as measured by renewal rates, NPS, and CSAT.  You can contact Paul at [email protected].

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